Office Meeting Rooms - Smart and Soundproof Meeting Spaces

Does the usual way of designing office spaces cater to the needs of modern office workers? Knowledge workers attend numerous meetings every week with multiple participants, yet thanks to hybrid work and video conferencing technology, most attendees do not share the same physical space. As a result, many offices operate large meeting rooms at low capacity, occupying space that could be used more efficiently. Many companies have future-proofed the workplace with office pods and booths to provide flexible and easily accessible meeting spaces.

Key highlights

Traditional meeting rooms are inadequate for many aspects of modern office work. Some companies have adopted modular office pods and booths to replace fixed meeting rooms.
Soundproof office pods and booths eliminate distractions and ensure speech privacy at work. They suit various tasks in modern knowledge work, such as remote and hybrid meetings.
Smart pods are more cost-effective than traditional office meeting rooms. They help companies optimize limited office space with additional features, such as office analytics and easy booking.

Modular and flexible office meeting rooms

Office work has undergone unforeseen changes, most notably due to the rise of hybrid or fully remote work. As a result, many companies have found their office spaces lacking the necessary technology and spaces for meetings where most, if not all, participants work remotely.

Many forward-thinking companies have transformed their offices with self-contained, modular office pods and booths that provide private, quiet spaces within an open office environment.

Flexible and easily accessible meeting spaces are valuable not only to office workers alone but also to the company as a whole. A smarter approach to office design allows companies to allocate limited office space and resources more effectively.

To promote productivity, distraction-free work, and employee well-being, an office meeting room should be:

Soundproof: A meeting room does not serve its purpose if it fails to block external noise or leaks sounds to its surroundings.
Accessible: Office workers benefit from a meeting room only when they can access it easily when needed. Employees should have access to several bookable spaces of different sizes spread throughout the office.
Compatible with other technologies: Modern office work involves remote and hybrid meetings that are possible only with the right videoconferencing technology. Furthermore, employees can check the availability of different meeting spaces when they are bookable via the workplace calendar.
Portable: Unlike traditional office meeting rooms with fixed walls, modular pods and booths can be relocated to a new location.
Smart: Additional office analytics provide valuable insights into how different areas of the office are used, allowing companies to get more out of their limited office space.

Companies can offer their workers a retreat from the hustle and bustle of an open office by providing enough small office pods and larger meeting booths. Framery smart pods and booths are the perfect alternative to large and inefficient office meeting rooms. With a soundproofed and modular design, Framery pods and booths can be fitted to any office to provide different-sized meeting spaces and use limited office space more smartly.

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Soundproofed office meeting rooms remove distractions

The importance of smaller meeting rooms in an open-plan office cannot be overstated. While open layouts can foster collaboration and communication among coworkers, they often come at the cost of distractions and less privacy. Modular office pods and booths can replace regular meeting rooms, but only if they are equipped with sufficient soundproofing.

Soundproof office meeting rooms provide quiet spaces where employees can engage in focused work, confidential conversations, and small in-person or hybrid meetings without distractions. Moreover, good soundproofing ensures that others outside the pod are not distracted by the sounds of meetings and heated brainstorming sessions inside the booths. Speech privacy is particularly important for handling confidential information and discussing sensitive matters at work.

Owing to their optimal soundproofing, connectivity with workplace calendar systems, and compatibility with video conferencing technology, the Framery office booths are the perfect alternative to fixed meeting rooms. Office workers can use larger Framery booths, such as the Framery Six™ meeting room, for:

Private work that requires concentration and could be hindered by external distractions, such as audible conversations in the office.
Collaboration and brainstorming sessions in person or remotely with video meeting technology.
Hybrid meetings with multiple participants attending from the same room. When fitted with a high-resolution camera and a large screen, modular meeting booths are a smarter alternative to larger fixed rooms.
Planned and ad-hoc phone calls that can distract others at the office. Some smaller pods at the office can be reserved only for unplanned meetings, so there is always space for quick calls when needed.
Relaxation and informal communication with coworkers. Taking enough breaks throughout the workday supports recovery, leading to less stress and greater productivity.

Smart pods and booths for better meetings

Unlike regular, fixed meeting rooms, office pods and booths are more cost-effective and easy to scale or relocate according to the company’s needs. Scalability ensures that companies do not spend their resources on underutilized office space.

Framery helps to optimize available office space even further with Framery Connect™, which collects and displays how each pod and booth is being used. Furthermore, the Framery Connect Sensors™ can be used to collect usage data from any meeting room in the office. With occupancy sensors and connected smart pods, Framery Connect™ empowers companies to optimize their offices by adjusting under- and overused meeting rooms.

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FAQ about office meeting rooms

How do smart pods differ from traditional office meeting rooms?

Office pods and booths differ from traditional meeting rooms in their flexibility, cost-effectiveness, and technological integration. Unlike fixed meeting rooms, pods allow for easy scalability and adjustments to the office floor plan without costly renovations. They offer superior soundproofing for privacy and can be placed strategically for easy access. Smart pods and booths are also compatible with video conferencing technology, connectivity with office booking systems, and office analytics.

How do office pods support hybrid and remote work?

Nearly all meetings have at least one online participant, which is why offices should be designed to accommodate both remote and on-site workers. On top of that, according to a 2020 Global Workforce Survey, background noise and noisy environments are among the greatest frustrations during video meetings. Therefore, workplaces must compete with home offices by providing distraction-free meeting spaces. They can do this by providing big and small soundproof meeting spaces where individual employees and small groups can join hybrid meetings at the office.

November 25, 2024