Enhancing Workplace Efficiency and Employee Experience With Framery Smart Office Solutions

By taking Framery smart office solutions into use, Integrata has successfully created a more efficient, flexible, and employee-centric workspace.

June 25, 2025

Integrata, a leading partner in HR and payroll administration, leverages future technologies to create an emotionally intelligent work environment. With over 200 experts across six locations in Finland and one in Sweden, Integrata is committed to supporting its clients in thinking big and making grand plans.

When Integrata moved to a new office in Tampere, they sought innovative solutions to complement their freshly renovated open-plan workspace. Familiar with the benefits of Framery’s previous generation pods, they decided to explore the latest Framery smart pods and smart office solutions, focusing on bookable pods to enhance efficiency and employee experience.

Streamlined workflow with seamless calendar integration

Integrata’s Tampere office features a large open-plan layout, designed to foster collaboration. However, this dynamic environment also necessitated private, easily accessible workspaces for focused work and team discussions. Given the office’s high ceilings, constructing traditional meeting rooms was impractical. This prompted Integrata to search for a flexible and efficient solution that could provide employees with dedicated areas for virtual calls and meetings without extensive renovations.

Integrata found its answer in Framery’s smart pods and smart office solutions. The pods quickly became essential components of their office, functioning effectively as dedicated, fully bookable meeting rooms. Integrata’s IT department handled the Microsoft calendar integration of the pods beforehand, ensuring they were ready for use and booking immediately upon arrival. This seamless integration means employees can secure a meeting spot through a reservation or by simply entering a pod, with the pod automatically creating a reservation that is then visible in their calendars.

Bookable Framery smart pods elevate the convenience of meeting room management. Just like any traditional meeting room, these smart pods can be booked directly from your Microsoft or Google work calendar. This real-time availability is always up-to-date in the calendar systems, ensuring the pods are easily accessible when needed.

Beyond pre-bookings, the system offers automatic walk-in reservations: a vacant smart pod automatically creates a reservation upon entry, which is then cleared after exiting the pod.

Furthermore, the meeting display capability on the pod’s touchscreen panel shows all current bookings and allows for adjustments directly from the pod with a single touch. As Ilari Kosonen, CFO and a proponent of technological advancement at Integrata, highlights, “We have made most of our Framery pods bookable, and the smart pods feature an intuitive touchscreen that comes in handy when you need to adjust the reservation–you can quickly do it via the display.

A close up of Framery Six meeting pod with an office setting behind.

Optimizing office spaces with usage analytics

Integrata’s employees appreciate the convenience of walk-in reservations and the added benefit of automatic reservation extensions if no subsequent meetings are scheduled. This flexibility is crucial in a busy, hybrid work environment.

Integrata also utilizes Framery Connect’s pod usage analytics, allowing them to monitor space utilization. While the data has confirmed sufficient availability, the insights help inform future decisions regarding office space and resource allocation. The strategic placement of the Framery Four and Six pods between workstations provides a natural structure to the open office, allowing small groups to easily utilize a pod for quick meetings.

From an office design perspective, the flexibility and movability of the smart pods are highly valued. They can be relocated as Integrata’s needs evolve, offering a future-proof solution. The smart pods contribute to space optimization by effectively dividing the open office into distinct zones for various activities, all without the need for permanent construction.

“The Framery Four and Six pods are placed between workstations, which gives the open office a natural structure, and makes it easy for small groups to pop into a pod for a brief meeting.”
Ilari Kosonen
CFO and a proponent of technological advancement at Integrata

Enhanced employee experience

The Framery smart pods and smart office solutions have significantly enhanced the daily workflow for Integrata’s employees. The intuitive, user-friendly features, such as automated lighting and airflow, can be easily adjusted via a touchscreen, providing a seamless experience.

“You can step inside the pod, and it immediately turns on the lights and ventilation–and if the meeting goes overtime, the pod automatically adds more time on the reservation.”
Ilari Kosonen
CFO and a proponent of technological advancement at Integrata

Are you interested in exploring how comprehensive calendar integration can revolutionize your office’s meeting room management? Read more about our smart office solutions.

Europe, Finland, technology, HR, Framery Connect, Framery Four, Framery Six

June 25, 2025